In any business, communication is an important aspect. Here, communication is not bound to any mode of communication such as chat, email, etc.; or traditional mode of communication, i.e., audio calling. There are different modes of communication, including, not so commonly used ones. Faxing is one of as such communication channel. It is not used by all businesses, but in some industries and business nature, this mode of communication is very important. Similar to traditional communication channels, VoIP technologies also have a solution to meet the needs of faxing with a VoIP solution.
Fax server solution is also known as FoIP (Fax over Internet Protocol) solution is a VoIP system offered to businesses that need faxing. There are many benefits of using a fax server solution over the traditional fax system and you will learn about the top four of them in this article:
1. Remote access
Tradition fax server solution is a heavy fax machine. It usually gets installed in the office premises and executives need to use it one after another. There is no way one can use the traditional fax system remotely.
On the other hand, a fax server solution is a web based software app. One can use as and when he or she needs it. They do not need to reach to the office or place where a machine is located as it is not a machine. It is a software solution. There are many benefits of having remote access to it. For example, currently, the world is dealing with the COVID 19 pandemic and many businesses are enforcing work from home model. In this and any similar situations, employees can continue faxing without any roadblocks.
2. Reduce intricacies
As mentioned in the earlier point, it is a web app and can be accessed remotely. In the traditional fax system, one needs a place to install hardware, needs stationery to operate it, and there are many other restrictions attached to its use. On the other hand, the fax server solution is free from all these restrictions. It does not need any added hardware or stationery. Moreover, it is extremely easy to use. It is as easy as sending an email. It removes all intricacies related to a traditional fax system.
3. Reduce expenses
Unlike traditional fax system, it does not need you to invest in a fax machine and stationery. It also removes all other expenses related to maintaining the hardware and stationery. It just needs a company to buy a fax server solution, which is a one-time cost. If some additional features are required, then it would cost in addition, which is also a one-time cost. In a nutshell, capital investment and ongoing expenses are minimized with the use of a FoIP solution.
4. Use advanced features
Similar to all other VoIP solutions offering added communication features, fax server solution also offers multiple features to enhance the user experience, such as color faxes, insertion of the cover page, customization of the header and footer, and many more.
In a nutshell, fax server solution offers a plethora of advantages to its users compared to traditional fax system.
Author works in a company that offers smart telephony platform with solutions such as class 4 softswitch, DID number management, WHMCS solution, multi tenant IP PBX solution, fax server, and many similar solutions.